This position has now closed
RECORDS ASSISTANT (6 month FTC)
A fantastic opportunity has arisen at Freemasons’ Hall in Covent Garden London. Home to the United Grand Lodge of England, Freemasons’ Hall is a grade II* listed, art deco masterpiece, the centre of English Freemasonry, and hosts the Museum of Freemasonry and the Library. In 2019 there were 40,000 visitors to the Museum and Library, 120,000 visits by member for meetings and 50,000 guests attending private events. The Open House London weekend in Sept 2019 attracted nearly 9,000 visitors over 2 days.
United Grand Lodge of England seeks a Records Assistant for the Legal Department on a 6 month Fixed Term Contract.
This role will contribute to the effective records management of the organisation reporting to the Records Manager.
Purpose of the role and key objectives
Processing backlogs of paper records.
Improving and enhancing existing listings and records storage
Participating in the digitisation process (in-house and outsourced)
Participating in other records management tasks
Main Duties
Sorting, listing, packaging and shelving records
Labelling shelves, boxes and records
Recording locations of records
Keeping an audit trail of record transactions
Auditing records
Light cleaning of documents and the removal and replacement of staples, paper clips and other items that may damage records
Uploading lists of records to the records management system
Uploading records to the records management system
Indexing records in the records management system
Improving and enhancing existing listings and records storage
Digitising records in-house
Carrying out quality checks on digitised images
Must have skills
Educated to university level degree or equivalent
Working in an administrative support function and experience of working with administrative records
An interest in archives and records management
Recognises the value and importance of records
Recognises the importance of following processes and the importance of audit trail
Maintains security and confidentiality
Methodical and organised
High level of accuracy and attention to detail
Excellent IT skills
Excellent practical skills with the ability to produce logical and clear solutions to problems
Effective team working skills
Excellent interpersonal skills
Excellent verbal and written communication skills
Ability to work efficiently and to organise, plan and prioritise to meet deadlines and to make the best use of resources
Adaptable to change and willing to embrace new ideas and processes
Ability to work unsupervised and deliver quality work
Ability to demonstrate initiative and work flexibly
Ability to carry out manual handling tasks
Ability to work at height
Salary and Benefits
Salary £30,000 (subject to experience) gross per annum plus the following benefits package:
BUPA private medical cover
Pension (3.5% employee & 9% employer contributions – increasing to 12%)
Life Assurance
Holiday (25 days increasing to 30 days)
Interest free season ticket loan
Gym membership (subsidised)
Employee Assistance Programme
Flexible working
Hours
The successful applicant will work Monday to Friday (35 hours per week)
Application details
To apply please send your CV and covering letter to:
Elizabeth Gay – Director of HR – United Grand Lodge of England via email to egay@ugle.org.uk
CV’s received without a covering letter will not be considered.
Closing date for applications is close of business on Thursday 8th July 2021.